Bookkeeping & reconciliations
Bank feeds, transaction processing, receipt capture, ledger maintenance and regular reconciliations with a clear audit trail.
AI-ENHANCED BOOKKEEPING • XERO • BUSINESS SUPPORT
More clarity. Less admin. Better decisions.
Intelligent Books combines experienced financial support with practical AI and automation to reduce repetitive work, improve accuracy and give small businesses clearer, more timely financial information.
✓ Human review
✓ Xero-friendly
✓ UK small-business focus
✓ Scalable support
INTELLIGENT FINANCE SNAPSHOT
Live
See what matters. Act sooner.
Cash position
£48,620
Healthy
Invoices due
£12,840
4 need attention
VAT estimate
£6,240
Next filing period
Exceptions
7
Queued for review
AI-assisted check
Two transactions look unusual compared with prior supplier activity. Human review recommended before month end.
Less manual workAutomation handles repetitive finance admin
Human checkedImportant exceptions remain reviewable
Clear reportingNumbers presented for decision-making
Built to scaleFrom bookkeeping to finance support
A BETTER FINANCE WORKFLOW
Technology where it saves time. Human judgement where it matters.
Intelligent Books is designed around a simple principle: automate repetitive financial administration, then use experienced human oversight for review, compliance, interpretation and decision support.
WHAT WE DO
Bookkeeping that can grow into a wider finance function
Start with the essentials and add reporting, payroll, forecasting, systems support and strategic finance as your business grows.
VAT & compliance support
Preparation of VAT records, deadline monitoring and submission support, with exceptions reviewed before filing.
Management reporting
Monthly or quarterly P&L, balance sheet and cash-flow reporting with commentary focused on what owners actually need to know.
Payroll & finance operations
Payroll coordination, recurring finance processes, debtor/creditor follow-up and structured month-end routines.
Forecasting & budgeting
Rolling cash forecasts, budgets and variance reporting to help businesses see pressure points earlier and plan with greater confidence.
Xero & systems improvement
Chart-of-accounts simplification, tracking categories, workflow design, integrations and practical automation of repetitive finance tasks.
HOW IT WORKS
A simple finance workflow, enhanced by automation
Clients do not need to become technology experts. The process stays straightforward while automation works behind the scenes.
1. Capture
Bank transactions, invoices and receipts flow into the bookkeeping process.
2. Automate
Rules and AI assist with coding, matching, extraction and repetitive checks.
3. Review
Exceptions and unusual items are surfaced for human review.
4. Understand
Owners receive clearer reports, forecasts and actionable financial insight.
WHY WORK DIFFERENTLY?
From manual bookkeeping to an intelligent finance workflow
The aim is not to remove people from finance. It is to remove avoidable administration so human time can be used for checking, understanding and supporting better decisions.
More manual processing
Collect receipts and invoices
Manually enter and code data
Reconcile and investigate errors
Build reports after month end
Owner waits for the numbers
VS
Automation + professional oversight
Digital capture and bank feeds
AI-assisted coding and matching
Exceptions surfaced for review
Clearer, more timely reporting
More time for insight and decisions
THE INTELLIGENCE LAYER
Your financial data becomes useful information
Connected finance data feeds an automation and review layer before being turned into reports, alerts and forward-looking insight.
Xero
Bank feeds
Receipts
Invoices
→
Intelligent BooksAI assistance • automation • exception detection • human review
→
Management accountsCash-flow visibilityAlerts & exceptionsForecasts & decisions
INTELLIGENT AUTOMATION
How AI works inside Intelligent Books
AI assists the bookkeeping process; it does not replace professional responsibility. Every important exception can be reviewed by a person before action is taken.
Smart categorisation
Rules and AI-assisted matching recognise recurring suppliers, transaction descriptions and prior coding patterns to suggest the most likely account treatment.
Document capture
Receipts and invoices can be read using OCR, helping extract supplier, date, amount and tax data before a human checks exceptions.
Exception detection
Potential duplicates, missing documents, unusual values and possible miscoding are flagged for review rather than remaining buried in the ledger.
Cash-flow assistance
Historic trends, expected receipts and known commitments can be combined to produce rolling forecasts and early warnings of possible cash pressure.
Automated reminders
Deadlines, overdue invoices, missing receipts and budget thresholds can trigger alerts so issues are dealt with sooner.
Management insight
AI can help summarise movements and exceptions, while final interpretation remains grounded in the underlying accounting records and professional review.
CA
Creative AgencyProject profitability • invoicing • cash flow
SME
Growing BusinessVAT • management reporting • budgets
CO
ConsultantBookkeeping • expenses • quarterly visibility
AI + Human
Automation behind the scenes.
Professional oversight in front.
Professional oversight in front.
A MODERN FINANCE SERVICE THAT STILL FEELS HUMAN
Technology should make finance simpler — not less personal.
Intelligent Books uses AI and automation where they genuinely save time, while retaining human review, clear communication and practical support where judgement matters.
Experienced oversightImportant exceptions remain visible and reviewable.
Practical AIFocused on measurable time savings, not technology for its own sake.
Lower admin burdenLess repetitive processing means more time for useful financial work.
Built to evolveStart simply and increase automation as your business grows.
SERVICE LEVELS
Choose the level of support you need now
Packages are designed to scale. Final pricing depends on transaction volume, payroll headcount, VAT complexity, integrations and reporting requirements.
Strong bookkeeping foundations
From £125 / month
Subject to transaction volume and complexity
For sole traders, freelancers and simple businesses.
- Transaction processing
- Receipt & invoice capture
- Monthly bank reconciliation
- Quarterly finance summary
- Exception review
MOST POPULAR
GROWTH
Monthly visibility and control
From £250 / month
Subject to transaction volume and complexity
For growing small businesses needing regular reporting.
- Everything in Essential
- VAT support
- Monthly management reports
- Expense monitoring
- Compliance reminders
- Basic cash-flow forecasting
Outsourced finance support
From £450 / month
Subject to transaction volume and complexity
For SMEs needing deeper financial control.
- Everything in Growth
- Payroll coordination
- Budgeting & variance analysis
- Rolling forecasts
- KPI dashboards
- Management commentary
Senior finance support
Bespoke
Tailored to your requirements
For growing businesses needing higher-level finance support.
- Everything in Premium
- Group and segment reporting
- System integrations
- Custom analytics
- Board / investor reporting packs
- Finance process redesign
Pay for useful finance work — not unnecessary processing time.By using automation and AI to reduce repetitive bookkeeping tasks, Intelligent Books aims to spend more of your fee on review, reporting and practical financial support. Final fees are agreed after understanding your transaction volume and requirements.
WHO WE HELP
Built around the realities of small-business finance
Consultants & freelancers
Reduce admin, stay organised and see tax and cash obligations earlier.
Professional services firms
Track profitability, recurring costs, project performance and debtor positions.
Creative & digital agencies
Understand client profitability, project spend and forward cash requirements.
Growing SMEs
Move from basic bookkeeping toward budgets, KPIs, forecasting and board-level reporting.
WHY INTELLIGENT BOOKS
More than data entry. A better operating model for finance.
Experienced oversight
Automation is used to improve speed and consistency, not to remove accountability.
Practical AI
We focus on tools that produce measurable time savings: capture, classification, checking, alerts and reporting support.
Designed to reduce cost
Efficient workflows mean less time is spent on repetitive processing and more on useful financial insight.
Built to evolve
Your finance process can start simply and become more automated as data quality, volume and business complexity increase.
EXPERIENCED FINANCE EXPERTISE
Experienced finance expertise behind Intelligent Books
Intelligent Books combines modern cloud accounting and intelligent automation with experienced, hands-on financial management.
The finance expertise behind the service is led by Siew Chee Kong, an experienced finance professional whose career spans bookkeeping, financial management and financial control across growing businesses and SMEs.
Siew Chee has extensive practical experience across the finance function, including purchase and sales ledgers, bank reconciliations, VAT, payroll, credit control, cash-flow management, management accounts, budgeting and financial reporting.
Having worked closely with business owners and management teams throughout her career, she understands that good bookkeeping is about more than keeping the numbers up to date. It should give you a clear picture of how your business is performing, where your cash is going and what needs your attention.
Intelligent Books brings that experience together with Xero, QuickBooks and carefully applied AI and automation to reduce routine administration, improve financial visibility and help business owners make better-informed decisions.
Smarter bookkeeping. Better business.
ADDITIONAL SUPPORT
Add expertise when you need it
Annual accounts liaisonYear-end preparation and accountant handover support
Corporation tax supportWorking with qualified tax professionals where required
Virtual CFO supportForecasting, board reporting, cost control and strategic finance
System migrationMoving from spreadsheets or legacy software into Xero and cloud workflows
Custom reportingManagement, funder, investor and board reporting packs
Finance process reviewControls, month-end routines, workflow automation and team training
START WITH A CONVERSATION
See where bookkeeping, automation and better reporting could save you time.
Tell us how your finance process works today. We’ll identify where time is being lost, what can be automated now, what needs human review, and where better reporting could improve decision-making.